Privacy Policy

Introduction

Welcome to Meeting Copilot ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you understand how your information is collected, used, and shared when you use our AI-powered meeting assistance service.

This Privacy Policy describes our practices regarding the collection, use, and disclosure of information that we receive through our website and desktop application when you use our services.

Information We Collect

Personal Information

When you create an account or use our services, we may collect:

• Name and email address
• Account credentials and authentication data
• Billing and payment information
• Communication preferences

Usage Data

We automatically collect certain information when you use our service:

• Device information and operating system details
• Application usage patterns and feature interactions
• Performance data and error logs
• General location information (country/region level)

Meeting Content

Our service processes audio and screen content during meetings to provide AI assistance. This data is processed locally on your device and in our secure cloud infrastructure to generate responses and insights.

How We Use Your Information

We use the information we collect for various purposes:

• To provide, maintain, and improve our AI meeting assistance services
• To process your account registration and manage your subscription
• To communicate with you about updates, security alerts, and support
• To analyze usage patterns and enhance user experience
• To detect, prevent, and address technical issues and security threats
• To comply with legal obligations and protect our rights

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

• Service Providers: We may share data with trusted third-party services that help us operate our platform
• Legal Requirements: When required by law, regulation, legal process, or enforceable governmental request
• Business Transfers: In the event of a merger, acquisition, or sale of assets
• Security: To protect against fraud, security threats, or other harmful activities

Data Security

We implement appropriate technical and organizational security measures to protect your personal information:

• End-to-end encryption for sensitive data transmission
• Secure data storage with industry-standard encryption
• Regular security audits and vulnerability assessments
• Access controls and authentication protocols
• Employee training on data protection practices

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Meeting content is processed in real-time and is not stored permanently unless you explicitly choose to save specific insights or summaries.

Your Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Update or correct inaccurate personal information
• Deletion: Request deletion of your personal information
• Portability: Request transfer of your data to another service
• Objection: Object to certain processing of your personal information
• Withdrawal: Withdraw consent where processing is based on consent

International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your personal information in accordance with applicable data protection laws, including the use of standard contractual clauses or adequacy decisions.

Children's Privacy

Our services are not intended for children under the age of 13 (or 16 in the European Union). We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete such information promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: